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CONTACTS
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EDITeam@aaacooper.com
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STANDARDS
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ANSI X12
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OPERATION ON VERSIONS:
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003020, 003030, 003040, 003050, 003060, 004010, 004030, 004060, 005010
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CURRENTLY TRANSMITTING
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204’s - Electronic Load Tender
210's - Freight Details and Invoice
214's - Shipment Status Message
997's - Functional Acknowledgment
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CURRENTLY RECEIVING
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204's - Electronic Load Tender
211’s - Electronic Bill Of Lading
214’s - Shipment Status Message
820's - Payment Order/Remittance Advice
997's - Functional Acknowledgment
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Software Platform
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Gentran Integration Suite software from Sterling Commerce
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Technical architecture of EDI communication
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Available Connections
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FTP
AS2
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Value Added Networks (VAN):
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Descartes
Kleinschmidt
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The majority of EDI documents are transmitted directly to Descartes via FTP.
Descartes then distributes the documents to various networks as requested by customers.
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The preferred method to transmit EDI documents directly to customers is FTP and AS2.
In addition, documents can be sent and pulled from the customer’s server.
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Supported EDI Transaction Sets:
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- EDI 204 (Electronic Load Tender)
- Pickup Information is provided in the EDI 204 document.
- Any new information is delivered to the Service Centers every 30 minutes.
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- EDI 210 (Freight Details and Invoice)
- An EDI 210 customer is identified within our system through the use of a customer
unique EDI code within our customer master file.
- Through this process the bill is interfaced with various systems to further edit
and confirm all information before adding the data to the accounts receivable files.
- Customer specific edit routines can also be part of the Process Flow.
- The actual EDI 210 transaction set is built from the accounts receivable files
and transmitted to the customer.
- By utilizing the 210 transactions customers are able to receive their bills faster
than by mail and process them directly into their system rather than using manual
entry methods.
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- EDI 211 (Electronic Bill Of Lading)
- EDI 211 document data, including a pre-assigned pro number, is transferred to
the billing system as a short bill.
- The billers then verify and complete the bill when the freight comes in to the
Service Center.
- This reduces the chance for errors in data entry and speeds up the billing process.
- Information can also be used as actual Pickup Data.
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- EDI 214 (Shipment Status Message)
- An EDI 214 customer is identified by the shipper and consignee name on a freight
bill.
- Bills are processed against our manifesting and delivery status files to determine
the shipment's current status.
- The shipment status information is gathered around 2:00 AM CST and transmitted
around 2:30 AM CST and 1:00 PM CST on a daily basis.
- For those customers who require more updates we also offer the option of half
hourly updates from 7:00 AM CST through midnight.
- EDI 214 information is offered with 3 transmission options - once daily (2:30
am), twice daily (2:30 am and 1:00 pm) and every half hour.
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- EDI 820 (Payment Order/Remittance Advice)
- All EDI 820 information is initially processed through our Gentran system in order
to edit and map it into a cash application work file which is process against our
cash system twice daily.
- Our accounts receivable system is then updated as soon as the check is received
or bank transfer occurs.
- Strong benefit associated with using the 820 files because payments are applied
faster and much more accurately than when manually processed.
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- EDI 997 (Functional Acknowledgment)
- The EDI 997 transaction OUTBOUND is setup as requested.
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